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What to do if you need to travel urgently

 

What to do if you need to travel urgently

What to do if you need to travel urgently

 

If you are registered with the Italian Consulate in Edinburgh (A.I.R.E or Anagrafe Italiani Residenti all’Estero) and you have proof of your emergency, you may request an emergency appointment forwarding by email the required documentation as indictaed below.

If your emergency application is accepted without a pre-arranged appointment, an emergency fee must be paid in addition to the standard passport application fee (click here to go to our passport fees page).

 

PLEASE NOTE:
Our ability to issue passports on the day of the application can be affected by a number of factors and can only be considered on a case-by-case basis in response to a verifiable emergency.

INSTRUCTIONS FOR NEWBORNS
We can only accept urgent passport applications for newborns born in Scotland and Northern Ireland by post. Please mark your child’s passport application documents as URGENT and send them together with your child’s birth certificate. If you send the birth certificate without an apostille and a translation, we will not be able to process the application.

 

What constitutes an emergency?

  • a family or medical emergency: you must bring a doctor’s certificate or hospital correspondence written in Italian or English and proof of your travel plans including booking confirmations (clearly stating name and surname of the passenger and date of the flight). 
  • urgent work related matters that cannot be postponed: you must bring a letter from your employer or business partner detailing the nature of your urgent business and proof of your travel plans including booking confirmations (clearly stating name and surname of the passenger and date of the flight). The letter must be written on headed paper and be signed by your employer or business partner. The letter should also specify the name of the person who has signed, their position in the company and their telephone number. You are not allowed under any circumstances to use your work related emergency to submit a passport application for another family member.

We will not accept the following documents as proof of an emergency:

  • appointments for medical examinations which could have been carried out in Scotland and Northern Ireland but have been scheduled in another country;
  • doctor certificates that don’t clearly specify a serious medical condition of an immediate family member;
  • flight tickets for a holiday or letters written by relatives, friends or acquaintances;
  • email correspondence relating to urgent work commitments;
  • declarations (written by the applicant) relating to urgent work commitments without sufficient proof of emergency;
  • correspondence or booking confirmations relating to school trips.

 

PLEASE NOTE:

If you

  • were born outside of Italy
  • obtained Italian citizenship in Italy or from an Italian Consulate/Embassy outside of Scotland and Northern Ireland
  • obtained Italian citizenship by marriage in Italy or from an Italian Consulate/Embassy outside of Scotland and Northern

you are strongly advised to check that your birth certificate has been registered at your town hall (Comune) of reference in Italy, even if you have been issued with an Italian passport in the past. If you haven’t registered your birth certificate in Italy, you should provide a photocopy of a legalized birth certificate and a certified translation together with your passport application.

For more information about registering birth certificates, please see the Registry Office section.


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